
Privacy policy
I. Privacy policy
We are pleased that you are visiting our website. We respect your privacy. Data protection and data security when using our website are very important to us. With this privacy policy, we would like to inform you about the extent to which data is collected when you use our website and the purposes for which we use this data. We would also like to inform you about your rights in this regard.
II Responsible party
EV Workedition GmbH
Danielle Schindler (Managing Director)
Vancouverstraße 2a
20457 Hamburg
Hamburg, Germany
E-mail: [email protected]
III. data protection officer
OSYSCON GmbH
External Data Protection Officer
Am Brunnen 17
04159 Leipzig
Leipzig, Germany
E-Mail: [email protected]
https://www.osyscon.de/
IV. General information on data processing
IV.1 Legal basis for the processing of personal data
In accordance with Art. 13 GDPR, we inform you of the legal basis of our data processing. If the legal basis is not specified in the data protection notice, the following applies:
The legal basis for obtaining consent is Art. 6 para. 1 lit. a) in conjunction with. Art. 7 GDPR. The legal basis for the processing for the fulfillment of our services and the implementation of contractual measures as well as for answering inquiries is Art. 6 para. 1 lit. b) GDPR. The legal basis for processing for the fulfillment of our legal obligations is Art. 6 para. 1 lit. c) GDPR. If the processing of your data is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 lit. f) GDPR serves as the legal basis for the processing. In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d) GDPR serves as the legal basis.
IV.2 Storage duration and data erasure
We adhere to the principles of data minimization pursuant to Art. 5 para. 1 lit. c) GDPR and storage limitation pursuant to Art. 5 para. 1 lit. e) GDPR. We only store your personal data for as long as is necessary to achieve the purposes stated here or as provided for by the retention periods stipulated by law. After the respective purpose no longer applies or after these retention periods have expired, the corresponding data will be deleted as quickly as possible.
IV.3 External links
This website may contain links to third-party websites or to other websites under our responsibility. If you follow a link to a website outside our responsibility, please note that these websites have their own data protection information. We accept no responsibility or liability for these third-party websites and their data protection notices. Therefore, before using these websites, please check whether you agree with their data protection declarations.
You can recognize external links either by the fact that they are displayed in a different colour from the rest of the text or underlined. Your cursor will show you external links when you move it over such a link. Only when you click on an external link will your personal data be transferred to the destination of the link. In particular, the operator of the other website will receive your IP address, the time at which you clicked on the link, the page on which you clicked on the link and other information that you can find in the data protection information of the respective provider.
Please also note that individual links may lead to data being transferred outside the European Economic Area. This could give foreign authorities access to your data. You may not have any legal remedies against this data access. If you do not want your personal data to be transferred to the link destination or even to be exposed to unwanted access by foreign authorities, please do not click on any links.
IV.4 Rights of the data subject
As a data subject within the meaning of the GDPR, you have the opportunity to assert various rights. The data subject rights arising from the GDPR are the right of access (Article 15), the right to rectification (Article 16), the right to erasure (Article 17), the right to restriction of processing (Article 18), the right to object (Article 21), the right to lodge a complaint with a supervisory authority and the right to data portability (Article 20).
Right to object:
If the processing is based on Article 6(1)(e) or (f) GDPR, you as the data subject may object to the processing of personal data concerning you at any time on grounds relating to your particular situation. You also have this right in the case of profiling based on these provisions within the meaning of Art. 4(4) GDPR. If we cannot demonstrate a legitimate interest in the processing that outweighs your interests, rights and freedoms or if the processing serves to assert, exercise or defend legal claims, we will refrain from processing your data after the objection has been made.
If the processing of personal data serves the purpose of direct advertising, you also have the right to object at any time. The same applies to profiling in connection with direct advertising. Here too, we will no longer process personal data as soon as you object.
Right to lodge a complaint with a supervisory authority:
If you consider that the processing of personal data relating to you infringes the GDPR, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, without prejudice to any other administrative or judicial remedy.
Right to data portability:
If your data is processed automatically on the basis of consent or fulfillment of a contract, you have the right to receive this data in a structured, commonly used and machine-readable format. You also have the right to request the transfer and provision of the data to another controller, insofar as this is technically feasible.
Right of access, rectification and erasure:
You have the right to obtain information about your processed personal data with regard to the purpose of the data processing, the categories, the recipients and the duration of storage. If you have any questions on this topic or other topics relating to personal data, you can of course contact us using the contact details provided in the legal notice.
Right to restriction of processing:
You can request the restriction of the processing of your personal data at any time. To do so, you must fulfill one of the following conditions:
You contest the accuracy of the personal data. You have the right to request the restriction of processing for the duration of the verification of accuracy.
If the processing is unlawful, you can request the restriction of the use of the data as an alternative to erasure.
If we no longer need your personal data for the purposes of processing, but you need the data for the assertion, exercise or defense of legal claims, you can request the restriction of processing as an alternative to erasure.
If you object to the processing pursuant to Art. 21 (1) GDPR, your interests and ours will be weighed up. Until this balancing has taken place, you have the right to request the restriction of processing.
Restriction of processing means that, with the exception of storage, personal data may only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
IV.5 Right to lodge a complaint with an authority pursuant to Art. Art. 13 para. 2 lit. d) GDPR
Without prejudice to any other administrative or judicial remedy, every data subject shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of his or her habitual residence, place of work or place of the alleged infringement if the data subject considers that the processing of personal data relating to him or her infringes the GDPR. The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.
IV.6 Withdrawal of your consent to data processing
Many data processing operations are only possible with your express consent. You can withdraw your consent at any time. All you need to do is send us an informal email. The legality of the data processing carried out until the revocation remains unaffected by the revocation.
V. Provision of the website
When you visit our website, we automatically collect and store information in so-called server log files. Your browser automatically transmits this information to our server or to the server of our hosting company.
These are
IP address of the website visitor's end device
Device used
Host name of the accessing computer
Operating system of the visitor
Browser type and version
Name of the retrieved file
Time of the server request
Amount of data
Information on whether the retrieval of the data was successful
This data is not merged with other data sources.
Instead of operating this website on our own server, we can also have it operated on the server of an external service provider (hosting company), which we have named above in this case. The personal data collected by this website is then stored on the hosting company's servers. In addition to the data mentioned above, the web host also stores contact requests, contact data, names, website access data, meta and communication data, contract data and other data generated via a website for us, for example.
The legal basis for the processing of this data is Art. 6 para. 1 lit. f GDPR. Our legitimate interest is the technically error-free presentation and optimization of this website. If the website is accessed in order to enter into contractual negotiations with us or to conclude a contract, another legal basis is Art. 6 para. 1 lit. b GDPR. In the event that we have commissioned a hosting company, there is an order processing contract with this service provider.
V.1 Google Cloud
Our website and the services offered on it are hosted on Google Cloud servers. The provider of this service is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
As part of hosting, all data processed in connection with the operation of this website is stored on the servers of Google Cloud. This includes, in particular, your personal data that you provide when using our website (e.g. contact form data, booking information).
Google Cloud may also transfer data to third countries, in particular the USA. Google is certified in accordance with the EU-U.S. Data Privacy Framework and thus guarantees an appropriate level of data protection.
Further information on data protection at Google Cloud can be found in Google's privacy policy at https://policies.google.com/privacy.
VI Use of session storage items, cookies and local storage items
Our website uses local storage items, session storage items and/or cookies. Local storage is a mechanism that enables the storage of data within the browser on your end device. This data usually contains user preferences, such as the "day" or "night" mode of a website, and is retained until you delete the data manually. Session storage is very similar to local storage, whereas the storage period only lasts during the current session, i.e. until the current tab is closed. The session storage items are then deleted from your end device. Cookies are information that a web server (server that provides web content) stores on your end device in order to be able to identify this end device. They are either stored temporarily for the duration of a session (session cookies) and deleted at the end of your visit to a website or permanently (permanent cookies) on your end device until you delete them yourself or they are automatically deleted by your web browser.
These objects may also be stored on your device by third-party companies when you visit our website (third-party requests). This enables us as the operator and you as a visitor to this website to make use of certain third-party services that are installed on this website. Examples of this include the processing of payment services or the display of videos.
These mechanisms can be used in a variety of ways. They can improve the functionality of a website, control shopping cart functions, increase the security and convenience of website use and carry out analyses of visitor flows and behavior. Depending on the individual functions, these must be classified in terms of data protection law. If they are necessary for the operation of the website and intended to provide certain functions (shopping cart function) or serve to optimize the website (e.g. cookies to measure visitor behavior), they are used on the basis of Art. 6 para. 1 lit. f GDPR. As the website operator, we have a legitimate interest in the storage of local storage items, session storage items and cookies for the technically error-free and optimized provision of our services. In all other cases, local storage items, session storage items and cookies are only stored with your express consent (Art. 6 (1) (a) GDPR).
If local storage items, session storage or cookies are used by third-party companies or for analysis purposes, we will inform you about this separately in this data protection notice. Your required consent will be requested and can be revoked at any time.
VII Use of external services
External services are used on our website. External services are services from third-party providers that are used on our website. This can be done for various reasons, for example for embedding videos or for the security of the website. When using these services, personal data is also passed on to the respective providers of these external services. If we have no legitimate interest in using these services, we will obtain your consent as a visitor to our website, which can be revoked at any time, before using them (Art. 6 para. 1 lit. a) GDPR).
VIII. Analytics
We process personal data of website visitors to analyze user behavior. By analyzing the data obtained, we are able to compile information about the use of the individual components of our website. This enables us to increase the user-friendliness of our website. The analysis tools used could, for example, create user profiles for the display of targeted or interest-based advertising messages, recognize our website visitors the next time they visit our website, measure their click/scroll behaviour, their downloads, create heat maps, recognize page views, measure the duration of visits or bounce rates, and trace the origin of website visitors (city, country, which page the visitor comes from). The analysis tools help us to improve our market research and marketing activities.
The processing of the data is based on the legal basis of consent (Art. 6 para. 1 lit. a) GDPR). As a website visitor, you have consented to the processing of your personal data with your voluntary, explicit and prior consent. Without separate consent, the personal data will not be processed by us in the manner described above, provided that there is no other legal basis within the meaning of Art. 6 para. 1 GDPR on which we base the processing. We will proceed in the same way if you withdraw your consent. This does not affect the lawfulness of the processing carried out until you withdraw your consent.
VIII.1 Google Analytics
We use the Google Analytics service on our website. The provider of the service is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
The use of the service may result in data being transferred to a third country (USA). The provider is certified in accordance with the EU-U.S. Data Privacy Framework and therefore offers an appropriate level of data protection.
Further information can be found in the provider's data protection information at the following URL https://policies.google.com/privacy.
VIII.2 LinkedIn Insight Tag
We use the LinkedIn Insight Tag service on our website. The provider of the service is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland.
The use of the service may result in data being transferred to a third country (USA).
Further information can be found in the provider's data protection information at the following URL https://www.linkedin.com/legal/privacy-policy.
VIII.3 Microsoft Clarity
We use the Microsoft Clarity service on our website. The provider of the service is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, D18 P521, Ireland.
The use of the service may result in data being transferred to a third country (USA). The provider is certified in accordance with the EU-U.S. Data Privacy Framework and therefore offers an adequate level of data protection.
Further information can be found in the provider's data protection information at the following URL https://privacy.microsoft.com/de-de/privacystatement.
IX. Interface software
Business processes are cheaper, faster and more error-free if they are automated with the help of software via interfaces. This allows them to be efficiently integrated into company processes via your own website or social networks. We use interface software on our website to link different applications with each other and to transfer personal data securely from one application to another.
The processing of the data is based on the legal basis of consent (Art. 6 para. 1 lit. a) GDPR). As a website visitor, you have consented to the processing of your personal data with your voluntary, explicit and prior consent. Without separate consent, the personal data will not be processed by us in the manner described above, provided that there is no other legal basis within the meaning of Art. 6 para. 1 GDPR on which we base the processing. We will proceed in the same way if you withdraw your consent. This does not affect the lawfulness of the processing carried out until you withdraw your consent.
IX.1 Google Tag Manager
We use the Google Tag Manager service on our website. The provider of the service is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
The use of the service may result in data being transferred to a third country (USA). The provider is certified in accordance with the EU-U.S. Data Privacy Framework and therefore offers an appropriate level of data protection.
Further information can be found in the provider's data protection information at the following URL https://policies.google.com/privacy.
X. Consent management
In order to comply with data protection requirements, we use a consent management tool on our website. We use this tool to obtain the necessary consent for the setting of cookies or the use of external services. The consents are stored.
The processing is necessary for compliance with a legal obligation to which the controller (website operator) is subject. Art. 6 para. 1 lit. c) GDPR is therefore used as the legal basis for processing.
X.1 Cookie First
We use the Cookie First service on our website. The provider of the service is Digital Data Solutions B.V., Plantage Middenlaan 42a, 1018DH Amsterdam, Netherlands.
Further information can be found in the provider's privacy policy at the following URL https://cookiefirst.com/legal/privacy-policy/.
XI. CRM systems
In order to better manage our customer relationships, we use a customer relationship management system. This makes it possible to present customer relationship processes clearly and maintain them in an organized manner. This includes existing and potential customers. Personal data, such as name and address, is processed.
Processing only takes place if you expressly consent to this data processing (via our consent banner on the website). The legal basis for consent is Art. 6 para. 1 lit. a) GDPR. Without your consent, data will not be processed in the manner described above. If you withdraw your consent (e.g. via the consent banner or other options provided on this website), we will terminate this data processing. This does not affect the lawfulness of the processing carried out up to the point of withdrawal.
XI.1 HubSpot
We use the HubSpot service on our website. The provider of the service is HubSpot Ireland Limited, 1 Sir John Rogerson's Quay, Dublin 2, Ireland.
The use of the service may result in data being transferred to a third country (USA). The provider is certified in accordance with the EU-U.S. Data Privacy Framework and therefore offers an appropriate level of data protection.
Further information can be found in the provider's data protection information at the following URL https://legal.hubspot.com/privacy-policy.
XI.2 Hubspot Forms
We use the HubSpot Forms service on our website. The provider of the service is HubSpot Ireland Limited, 1 Sir John Rogerson's Quay, Dublin 2, Ireland.
The use of the service may result in data being transferred to a third country (USA). The provider is certified in accordance with the EU-U.S. Data Privacy Framework and therefore offers an adequate level of data protection.
Further information can be found in the provider's data protection information at the following URL https://legal.hubspot.com/privacy-policy.
XII. Data protection information Preeco
We use the preeco data protection information service on our website. The provider of the service is preeco GmbH, Magirus-Deutz-Straße 14, 89077 Ulm, Germany.
Further information can be found in the provider's data protection information at the following URL https://www.preeco.de/datenschutzhinweise.
We base this processing on a legitimate interest (Art. 6 para. 1 lit. f) GDPR).
This service helps us to keep our data protection information up to date and legally compliant. We therefore rely on the legal basis of legitimate interest.
XIII Map services
We use a map service on this website. In order for the map to be used and displayed on the website, the map must be loaded from the provider's server. This involves the transmission of your IP address to the provider's server. Depending on the provider, cookies and other technologies, including fonts, may be loaded. You can find more information on this in the provider's privacy policy.
Processing will only take place if you expressly consent to this data processing (via our consent banner on the website). The legal basis for consent is Art. 6 para. 1 lit. a GDPR. Without your consent, data will not be processed in the manner described above. If you withdraw your consent (e.g. via the consent banner or other options provided on this website), we will terminate this data processing. This does not affect the lawfulness of the processing carried out up to the point of withdrawal.
XIII.1 Google Maps
We use the Google Maps service on our website. The provider of the service is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
The use of the service may result in data being transferred to a third country (USA). The provider is certified in accordance with the EU-U.S. Data Privacy Framework and therefore offers an appropriate level of data protection.
Further information can be found in the provider's data protection information at the following URL https://policies.google.com/privacy.
XIV Social media
We use social media plugins to connect our website with our social media channels. The integration of the plugins is intended to make it easier for visitors to our website to follow our channels on social networks, share, like or comment on content. Some social media plugins make it possible to analyze the user behavior of visitors to the website with regard to their behavior on social networks. The use of plugins is intended to increase the level of awareness and the number of followers of our channels.
The plugins also process personal data and transfer data to these social networks. This transfer occurs as soon as the website is accessed. Processed data includes, for example Name, address, e-mail address, telephone number, access time, device information, IP address.
Processing only takes place if you consent to this data processing (via our consent banner on the website). The legal basis for this processing is consent (Art. 6 para. 1 lit. a) GDPR). Without your consent, data will not be processed in the manner described above. If you withdraw your consent (e.g. via the consent banner or other options provided on this website), we will terminate this data processing. This does not affect the lawfulness of the processing carried out up to the point of withdrawal.
XIV.1 Facebook
We use the Facebook service on our website. The provider of the service is Meta Plattform Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Dublin, D02x525, Ireland.
The use of the service may result in data being transferred to a third country (USA). The provider is certified in accordance with the EU-U.S. Data Privacy Framework and therefore offers an appropriate level of data protection.
Further information can be found in the provider's data protection information at the following URL https://www.facebook.com/privacy/policy.
XIV.2 Facebook Connect
We use the Facebook Connect service on our website. The provider of the service is Meta Plattform Ireland Limited (Marketplace), 4 Grand Canal Square Grand Canal Harbour Dublin 2, Ireland.
Use of the service may result in data being transferred to a third country (USA). The provider is certified in accordance with the EU-U.S. Data Privacy Framework and therefore offers an appropriate level of data protection.
Further information can be found in the provider's data protection information at the following URL https://de-de.facebook.com/policy.php.
XIV.3 LinkedIn
We use the LinkedIn service on our website. The provider of the service is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland.
The use of the service may result in data being transferred to a third country (USA).
Further information can be found in the provider's data protection information at the following URL https://www.linkedin.com/legal/privacy-policy.
XV Advertising
Tools are used on our website that facilitate or enable the placement of advertisements and the evaluation of the success of ads placed. Personal data is processed for this purpose, in particular the IP address, access times and device information.
Processing only takes place if you consent to this data processing (via our consent banner on the website). The legal basis for this processing is consent (Art. 6 para. 1 lit. a) GDPR). Without your consent, data will not be processed in the manner described above. If you withdraw your consent (e.g. via the consent banner or other options provided on this website), we will terminate this data processing. This does not affect the lawfulness of the processing that took place before you withdrew your consent.
XV.1 Google Ads
We use the Google Ads service on our website. The provider of the service is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
The use of the service may result in data being transferred to a third country (USA). The provider is certified in accordance with the EU-U.S. Data Privacy Framework and therefore offers an appropriate level of data protection.
Further information can be found in the provider's data protection information at the following URL https://policies.google.com/privacy.
XV.2 Google Double Click
We use the Google Double Click service on our website. The provider of the service is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
The use of the service may result in data being transferred to a third country (USA). The provider is certified in accordance with the EU-U.S. Data Privacy Framework and therefore offers an appropriate level of data protection.
Further information can be found in the provider's data protection information at the following URL https://policies.google.com/privacy.
XV.3 LinkedIn Ads
We use the LinkedIn Ads service on our website. The provider of the service is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland.
The use of the service may result in data being transferred to a third country (USA).
Further information can be found in the provider's data protection information at the following URL https://www.linkedin.com/legal/privacy-policy.
XVI Payment service provider
We integrate payment services from a company specializing in these services on our website. When you make a purchase from us, your payment details (e.g. name, payment amount, account details, credit card number) are transmitted to our payment service provider and processed by them for the purpose of payment processing. The contractual and data protection provisions of the provider selected by us apply to these transactions.
Processing will only take place if you consent to this data processing (via our consent banner on the website). The legal basis for this processing is consent (Art. 6 para. 1 lit. a GDPR). Without your consent, data will not be processed in the manner described above. If you withdraw your consent (e.g. via the consent banner or other options provided on this website), we will terminate this data processing. This does not affect the lawfulness of the processing carried out up to the point of withdrawal.
XVI.1 Stripe
We use the Stripe service on our website. The provider of the service is Stripe Payments Europe Limited, The One Building, 1, Lower Grand Canal Street, Dublin 2, Ireland.
The use of the service may result in data being transferred to a third country (USA). The provider is certified in accordance with the EU-U.S. Data Privacy Framework and therefore offers an appropriate level of data protection.
Further information can be found in the provider's data protection information at the following URL https://stripe.com/at/privacy.
XVI.2 Booking of meeting rooms - Space OS
If you book rooms via our website, your personal data will be processed by our central service Space-OS; Space-OS
Friedrichstraße 123; 10117 Berlin; Germany.
The following data is collected and processed as part of the booking process:
- Mandatory data: First name, last name, e-mail address
- Optional information: Telephone number
- Company data: Company name, VAT ID, company address
- Payment details: Credit card details
This data is collected and processed for the purpose of processing your booking and providing the booked rooms. The processing of your personal data is carried out on the basis of Art. 6 para. 1 lit. b) GDPR, as it is necessary for the fulfillment of a contract or for the implementation of pre-contractual measures.
Your personal data will be passed on to our payment service provider Stripe as part of the booking process in order to enable payment processing. For more information on data processing by Stripe, please refer to the relevant section of this privacy policy.
XVII Contact form
The data you enter will be stored for the purpose of individual communication with you. A valid e-mail address is required for this purpose. This is used to assign the request and subsequently answer it. The provision of further data is optional. The processing of the data is based on your consent (Art. 6 (1) (a) GDPR)
The data entered in the contact form is processed on the basis of a legitimate interest (Art. 6 para. 1 lit. f) GDPR). By providing the contact form, we would like to make it easy for you to contact us. The information you provide will be stored for the purpose of processing your request and for possible follow-up questions. If you contact us to request a quote, the data entered in the contact form will be processed to carry out pre-contractual measures (Art. 6 para. 1 lit. b) GDPR).
The recipients of the data are internal employees of EV Workedition GmbH.
The data will be deleted no later than 6 months after processing the request. If there is a contractual relationship, we are subject to the statutory retention periods according to the German Commercial Code (HGB) and delete your data after these periods have expired.
Data categories
Surname, first name, e-mail address
XVIII. Inquiries by e-mail, telephone or fax
If you contact us by e-mail, telephone or fax, we will store and process your request, including all personal data (name, request), for the purpose of processing your request. We will not pass on this data without your consent.
This data is processed on the basis of Art. 6 para. 1 lit. b) GDPR if your request is related to the fulfillment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the inquiries addressed to us (Art. 6 para. 1 lit. f) GDPR) or on your consent (Art. 6 para. 1 lit. a) GDPR) if this has been requested; the consent can be revoked at any time.
The data you send to us via contact requests will remain with us until you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.
XIX Up-to-dateness and amendment of this privacy policy
This privacy policy is currently valid and has the status 10 / 2024 . Due to the further development of our website and offers on it or due to changed legal or official requirements, it may become necessary to change this data protection declaration.